Marketing Proposal Coordinator
September 17, 2025
Job Summary
We are seeking a Marketing Proposal Coordinator to lead proposal efforts for architectural pursuits, including attending site walkthroughs, assembling Statement of Qualification responses for RFPs and RFQs and updating proposal research notes for local, state and federal clients. As a Marketing Proposal Coordinator, you will coordinate the full proposal process: schedule and lead kickoff/review meetings, set timelines, track deadlines, organize external vendors/consultants and coordinate team inputs.
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- Full-Time
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- In-Person
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- 40 hours per week
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- Monday to Friday
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- Industry Competitive Salary (DOE)
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- Comprehensive Paid Time Off (PTO)
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- Massachusetts Earned Sick Time (EST)
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- Massachusetts Earned Sick Time (EST)
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- 401 K
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- Casual office environment
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- Collaborative team
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- Prime Location in Harvard Square
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- US work authorization (Required)
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- Flexibility to travel and have access to reliable transportation
Education Requirements
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- Bachelor’s degree in Marketing, Communications, English or a related field (Required)
Technical Skills/Knowledge
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- 2–5 years of experience developing proposals for architecture or civil engineering firm preferred
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- Strong writing, editing, and storytelling skills, especially for technical and client-focused narratives
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- Proficiency with Adobe Creative Suite (InDesign, Illustrator, Acrobat and Photoshop) and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook and Teams)
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- Highly organized, self-motivated, and able to manage multiple priorities with minimal supervision
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- Excellent communication and interpersonal skills, with a collaborative mindset
Key Role/Responsibility
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- Lead proposal efforts, for architectural pursuits, including attending site walkthroughs, assembling Statement of Qualification responses for RFPs and RFQs and updating proposal research notes for local, state, and federal clients
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- Coordinate the full proposal process: schedule and lead kickoff/review meetings, set timelines, track deadlines, organize external vendors/consultants and coordinate team inputs
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- Write, edit, and organize content—project descriptions, resumes, technical narratives, and executive summaries
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- Collaborate with architectural and engineering staff to translate complex technical information into clear, compelling, client-focused messaging
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- Working with a graphic designer, develops and maintains marketing collateral such as project sheets, staff bios, and boilerplate content
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- Support business development activities, including events, award submissions, and digital content coordination
Overview
Location
In-Office, Cambridge, MA
Experience
2-5 years experience developing proposals for architecture or civil engineering firm preferred
Qualifications
Bachelor’s degree in Marketing, Communications, English or a related field (Required).
Contact
Please send resume and portfolio to [email protected]
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